IMM 5604 — Authority to Release Personal Information to a Designated Individual
Authorizes a designated individual (not a paid representative) to access information about your IRCC application — typically a family member or close friend acting as a translator or assistant.
What this form is for
Authorizes a designated individual (not a paid representative) to access information about your IRCC application — typically a family member or close friend acting as a translator or assistant.
Who completes it
Applicants who want a non-representative individual to have access to application information
Programs that use IMM 5604
Sections covered in the form
- Applicant's name and application reference
- Designated individual's name and contact
- Scope of authority (specific application or general)
- Signature + date
Common mistakes on IMM 5604
⚠ Most-watched-for errors
The errors below are the ones we most commonly see when reviewing files from prior representatives or self-prepared applications. Each one risks procedural fairness letters, refusals, or misrepresentation findings.
- Confusing IMM 5604 with IMM 5476 (Use of Representative) — different forms, different purposes
- Designating a paid representative through IMM 5604 instead of IMM 5476 (paid reps require IMM 5476)
- Forgetting to revoke when the designated individual is no longer needed
Halani's notes on IMM 5604
Use IMM 5604 only for unpaid third parties (family member, friend acting as translator). For paid RCICs or lawyers, use IMM 5476 instead.
Where to download IMM 5604
Always download the current version directly from canada.ca — older versions get rejected. The IRCC forms catalogue is at canada.ca/immigration-refugees-citizenship/services/application/application-forms-guides.
Filling IMM 5604? Get it right the first time.
Halani Immigration Services Inc. (RCIC-IRB R711322) prepares every IRCC form as part of a complete application package. Free 15-min review of your form package.
Free Form Review →Related: All IRCC forms · Immigration glossary · Express Entry · Visitor visa